The Southern Kentucky Area Health Education Center (AHEC) is accredited by the Kentucky Medical Association (KMA) to provide continuing medical education for physicians. The Southern KY AHEC retains the right to withhold/withdraw/adjust credit at any time, should it determine that the KMA/ACCME Essentials, Policies, Standards for Commercial Support and/or Southern KY AHEC policies and procedures are not being followed.
All applications for CME credit must be submitted 6 months before the date of the activity.
The approval process will not start until the CME Office receives a complete application with all the documentation required.
Scroll down to "What's the Process" if this is your first time submitting a request.
Continuing Medical Education (CME) is continuing education or professional development for physicians.
Included in this credit are Physicians, Physician Assistants, Nurse Practitioners, and Nursing Home Administrators.
CE stands for Continuing Education. The term CE is often referred to as with CEU, which means “continuing education unit.”
CE credits are a licensing requirement for all licensed medical professionals, including Nurses, Pharmacists, Respiratory Therapist, and Radiologist etc.
Regularly scheduled series (RSS) is a live activity planned as a series with multiple, ongoing sessions, e.g., offered weekly, monthly, or quarterly. A RSS is planned by, and presented to the staff and targets the same audience over the whole series. Examples include grand rounds and tumor board.
Step 1 Complete the Activity Request For at the top of this page.
Everything centers on this form so be sure it is all correct. We make your agreement, apply for credits, make your content snare and your invoice from the answers you select on this form!
Step 2 You will receive an e-mail from our document collection system Content Snare. Download all forms from the site.
Step 3 Complete all the forms, i.e. the activity form, all signed disclosures from speakers and planners, and sign the agreement. Upload all forms to their respectful locations on the site.
Step 4 Upload all other documents such as CV's from each speaker, draft brochure and any other additional forms as the credit you requested may require (such as slides/presentations for Pharmacy Credit.)
Step 5 Once approved we will send you back the correct credit statements to add to your brochure/flyer/website. Once you add these you will need to upload the final brochure for approval.
(Note: your brochure must include the title, date, location, objectives and the CME/CE statements.)
Step 6 Once your final brochure is approved we will send you a custom link to your program on our Learning Management System - Thinkific. You will give this link and the instructions to each attendee and they will create an account (it's free) for Thinkific and sign into your course. From here they will fill out a short eval, review details about your program and generate their certificate. There is one certificate for everyone - it lists all the approved credit on it with supporting statements, approval numbers etc.
CME is approved for one year, all programs will be taken down from the Learning Management System at the end of December each year.
Want to talk it though? Call us at 606-256-0950.
The Legal Stuff:
You must agree to the following guidelines:
On your marketing materials, you must announce the offering of Southern AHEC CME credits in all advertising, you must submit any promotional items at least two months prior to when you wish to distribute your advertising. The Southern AHEC credit statement must be on any advertisement of the activity. If it is not this could lead to denial of credit.
Please note: Do not send any advertising of your activity with a mention of Southern AHEC CME credit before credit is approved, as this violates regulations and could lead to the denial of credit.
At your activity, you must use Southern AHEC’s rosters to confirm physician attendance or the AHEC’s Learning Management System. One of these will be provided to you once the activity is approved.
You must provide all learners at the activity with disclosure information about relevant financial relationships of all speakers and planners with either a written or verbal disclosure statement. A written disclosure statement will be provided to you once the activity is approved and all information is received to the Southern AHEC. (If verbal you must provide Southern AHEC with written and signed verification that appropriate verbal disclosure occurred at the activity.)
You must provide the AHEC with outcomes or evaluation summaries of the activity. If we didn't do them on Thinkific.
You must provide a final budget of the activity to the Southern AHEC.
Activity materials (i.e. brochures/advertisement) must never include the use of a corporate logo, trade name, or a product-group message of an ACCME-defined commercial support/interest. (See the definition of commercial support below.) If any commercial support logos are used this would result in denial of credit.
Commercial Support/Pharmaceutical Definition:
Commercial support is financial, or in-kind, contributions given by a commercial interest, which is used to pay all or part of the costs of a CME activity. A commercial interest is any entity producing, marketing, re-selling, or distributing health care goods or services consumed by, or used on, patients. Example: pharmaceutical companies such as Merck, Pfizer etc.